Agenda Item 1: Call To Order
Meeting was called to order by President Henry Troell at 7:40 PM. Those present included: Henry Troell; Kathy
Harborth; Jeff Harborth; Denise Buller; David Buller; Joe Dodd; Mark Mask; Karen Mannis; Dean Burns; Jack Hamil;
Bill Patterson; Kenneth White; Chester Studdard; Dwayne Studdard; Barney Smith; Johnny Threadgill; Philip Bryant;
and, Jeff Traylor

Agenda Item 2: April Meeting Minutes
Henry read the minutes. Motion to approve minutes as read made by Dean Burns and seconded by Kathy Harborth.
Motion passed unanimously.

Agenda Item 3: President’s Report
Henry made the following report:
We awarded 5 $500 scholarships to the following applicants:
Shea Harborth, Katie Mannis, Ben Bryant, Brittany Billingsley, and Ryan Adkinson. Additionally, we awarded 2
Academic Awards
All scholarships and academic awards totaled $2,630.00

We donated $1,358.20 to the American Red Cross - Hurricane Rita Relief Effort. We donated $100 to the Coach
Heffernan Memorial. We donated $150 to the Will Ferrell Scholarship at Texas A&M University.

We donated a laptop for the Lady Buckeyes Volleyball team, a digital sports video system, and a Nylon Run-
Through sign.

All donations, cash and equipment totaled $8,808.20.

We sponsored the Meet the Buckeyes held in the High School Gym last August. We also sponsored the Annual
Sports Banquet held last May.

We were able to collect money from the following events:
Annual Membership Drive; Football/Volleyball Poster Sales; Football Play-off Program Sales;
Volleyball/Baseball/Softball/Track Concessions; and, Radio Broadcasting.

I’ve been honored, humbled, and amazed by your generosity of time, talent, and treasure. I look forward to taking a
less public, but still active role in this organization and thank you for the opportunity to help this club achieve the
success we expect from Gilmer Athletics.


Agenda Item 4: Athletic Director’s Report
Athletic Director Jeff Traylor gave a report on the field house construction and noted progress was on schedule. He
expects construction to finish by December, 2006.

David Buller asked about student athletes transferring into the district. Coach Traylor reviewed the UIL rules
regarding transfers and said he refers all transferring students to his principal (Mr. Whitwell) and superintendent
(Rick Albritton).

Coach Traylor said the athletic department will continue the Adopt-A-Buckeye program, but wants all interested
parties to become familiar with and comply with the Amateur Athlete Status UIL rule. He said the intention of the
program is to pair community members with athletes who have little or no family support at games. He also asked the
adopting members to write cards and letters to the athletes weekly.

The Athletic Department will administer the Buckeye Card program. This program allows card purchasers to receive
discounts at participating local businesses. He said there are more participating businesses now that the program is
a local event with all proceeds staying within the Athletic Department.

Agenda Item 5: Treasurer’s Report
Dean Burns said the Banquet ticket/meal sales revenue offset the table/chair rentals and the food cost totaled
$2,500 (net expense).

The track relay concessions added $2500 in net revenue to the club account.

The only outstanding bill, at present is the balance on the athletic department video editing system. The club will
also expense scholarship money as the scholarship award recipients meet the scholarship criteria.

Agenda Item 6: 2006-2007 Officer Elections
The Board of Directors presented the following candidates for office: Karen Mannis, President; Joe Dodd, Vice-
President; Stacy Bowden, Secretary; and, Dean Burns, Treasurer. No nominations came forth from the floor. David
Buller brought the motion to close nomination and accept the candidates as identified. Jeff Harborth seconded the
motion. The motion passed by unanimous consent.

Agenda Item 7: 2006 Membership Dues/Benefits
Henry proposed moving the reserve parking area to the lot adjacent to, and immediately to the south of the football
field. After discussion and polling the members, the proposal was dropped.

Dodd made brought a motion to have one level of membership, at $25, and offer reserved parking for home football
games at $250 which will include a club membership. Dean Burns seconded the motion. The motion was approved
by unanimous consent.

Coach Traylor said he will check with his game security force to assign 2 of the officers to work the parking. Philip
Bryant volunteered to erect barricades each Friday afternoon before the home game. President Troell volunteered
to supply the barricades.

Agenda Item 8: Unfinished Business
None

Agenda Item 9: New Business
Henry asked for volunteers to coordinate the Meet the Buckeyes event scheduled for August 12. Joe Dodd, Karen
Mannis, Mark Mask, and Jeff Harborth volunteered.

Henry asked for volunteers to coordinate the poster sales of the volleyball and football teams. Karen Mannis agreed
to sell the volleyball team posters. No one volunteered to sell the football posters.

Agenda Item 10: Announcements
Dean Burns gave an update on Josh Nelson’s condition and treatment. He asked the club to continue to pray for
Josh Nelson’s health.

Coach Traylor asked the club to pray for Lena Childress and family at the loss of her husband.

Joe Dodd reported on the success of the prior years’ web broadcasts. He said over 5000 people listened to those
web casts. He said Matt Camp is working with ETEX and Gilmer Cable to broadcast over their cable networks this
fall. He reported the sale of the ALERT Academy’s radio station (KTAA 90.7 FM) which carried the games last
season. The new owners declined our request to broadcast the games this fall. He will continue to look for a radio
station to pick up the broadcast. The web cast will continue this fall.

Henry reported his attempts to contact the school’s webmaster to update the club’s website. Joe Dodd volunteered
to update the site.

Henry reported the next regular meeting for the club will be August 12 at the Meet the Buckeyes event.

Agenda Item 11: Adjourn
Dean moved to adjourn. David Buller seconded the motion. It was approved unanimously and the meeting
adjourned at 9:00 PM.